Supporting healthcare institutions

Care institutions are active in the field of care and support for the elderly, the (chronically) ill and youth (ActiZ, the trade association of almost 400 organisations). The services in this segment of healthcare are diverse; in nature and size. About 2 million clients are provided with care by 380,000 employees. The care institutions and its employees feel a social responsibility to keep care close by, professional, affordable and accessible.

The care for the clients is central; secondary are the processes such as concluding agreements and verifying compliance with the agreements. As long as it is not included in the primary processes, compliance with legislation is seen as an administrative burden.

Integrated approach needed to save costs

The number of employees in a care institution is large, but the size of the staff is usually modest. The organization of the corporate legal function as well as the organization of compliance must be effective and cost-efficient to keep healthcare affordable and accessible.

Smart contracting supports the corporate legal function in an effective and cost-efficient manner and smart compliance supports the process of complying with relevant legislation and agreements. Both smart contracting and smart compliance are aimed at facilitating the entire life cycle of a contract agreement and accountability. This is well expressed in the authorization mechanism and power register that can be set up company-specific. This allows the administrative organization and internal control to be fine-tuned, an overview of agreements made can be created and the administrative burden in terms of time spent by employees and staff and operational costs can be reduced.

Effectiveness and cost efficiency

We have listened to our clients in the health sector and have organized the secondary processes integrally as much as possible, with effectiveness and efficiency at the center. This has led to:

  • Contract portfolio of healthcare institutions in which employment contracts, purchasing and ICT contracts and the specified permission are included. We conduct permanent consultations with institutions and step by step further supplement the contract portfolio where there is a wish or necessity;
  • The set of standards related to relevant legislation makes it possible to organize privacy and information security requirements effectively and cost-efficiently. Here too, we include the NEN standards in the standards sets and we constantly discuss the quality of data processing with healthcare institutions and adjust the standards sets where necessary;
  • The application of the ICT services is aimed at completing the secondary processes as effectively and cost-efficiently. The application of an integral authorization register with authorizations per role is appreciated by institutions;
  • Every year, the management of the healthcare institution shows, based on the results of a risk analysis and a compliance quality mark, that legislation and agreements have been complied with (compliance with the accountability obligation). This makes the liability and cost risks of non-compliance manageable; and
  • The portfolio of smart contracting includes the employment contracts and the specified consent between the institutions and the clients.

We are committed to serving healthcare institutions by organizing secondary processes effectively and cost-efficiently, making the liability and cost risks of non-compliance with the law manageable.

Professional services

Some healthcare providers supplement the corporate legal capacity with attorneys for difficult agreements and legal assessments. Our professionals are structurally deployed to take care of compliance issues. It is also possible to involve lawyers and professionals on an ad hoc basis. The use of smart contracting and smart compliance enables a more effective and efficient corporate legal and compliance function.

Healthcare institutions engage lawyers and professionals for support with:

  • External data protection officer (DPO), privacy officer, lawyer, lawyer and/or compliance officer;
  • Data protection and privacy implementation issues;
  • Security and organizational incidents that lead to data leaks that may or may not have to be reported to the Dutch Data Protection Authority (AP);
  • In line with the foregoing, reporting criminal offenses to the Police and/or Public Prosecution Service if the incidents give cause to do so;
  • Assistance in concluding complex agreements;
  • Employment law issues;
  • Legal and compliance check-up; or
  • Any other legal and accountability questions that bother you.

More information

Do you have any questions or do you need an appointment? Feel free to contact us on +31 0 (70) 392 22 09 or