Do you have control over your legal operations?
Companies need to have control over their legal operations. Uncertainty and ignorance about contractual rights and obligations create (financial) risks that often only arise in incidents and crises.
A well-designed legal operation aims to make adequate agreements with customers, employees and suppliers about mutual rights and obligations and to create the conditions for compliance with the arrangements. With a well-organised legal operation, the company organises business activities effectively, and costs and liability risks are manageable. Contracts comply with current legislation and regulations, and there is an overview and insight into exercising rights and fulfilling obligations. It prevents legal hassle, negative energy and unnecessary costs.
What to expect from our services?
We provide advice and support in optimising the legal operation. Depending on your needs, this can concern the entire organisation or a selection of business activities. It is also possible to start by having existing contracts assessed before setting up and optimising the legal operation.
When organising an adequate legal operation, we apply the principle that our employees build and manage the legal operation as much as possible. We translate the knowledge and experiences into knowledge bases, maintain awareness and training programs, and, if required, we can help organise and maintain the legal operation or provide practical support with contracting and contract management.
Our professionals are well trained, are experienced and maintain a specialisation per business activity such as governance and compliance, sales, personnel management and purchasing.
The following services are available on-demand:
How can we help you?
Do you have questions about organizing, implementing or expanding your business (legal) function? Our service owner, mr. Ans Duthler or her colleagues, would be happy to discuss your specific case.
Zero baseline measurement of your legal operation
What is the status of your legal operation? Does this align with your business activities, and what are the bottlenecks and points for improvement? For example, do agreements comply with current legislation and regulations and do you optimally exercise your contractual rights? How can the legal operation be organised effectively, and what does that yield for you?
Create and maintain the legal operation
Teams responsible for effectively organising business operations are open to building their legal operation (e.g., sales, human resources, and procurement). However, the pace of implementation must suit the employees. In addition, a supported implementation and maintenance plan increases successful deployments.
Legal support on-demand
A company may lack capacity, or it may be a conscious choice to engage external professionals, for example, for entering obligations or if there is ‘hassle’. We call this ‘legal support on demand’: access to our legal professionals is available on demand. We can offer this support if a company uses the MYOBI Trust Network.
Blogs about legal operations
Step-by-step legal operations optimisation by smart contracting
In this blog, Anne-Wil Duthler, the managing lawyer at First Lawyers and Ans Duthler, legal professional at Duthler Associates, discuss the step-by-step optimisation of legal operations by smart contracting. Organising effective and cost-efficient legal operations is essential for business continuity. We discussed this theme in the blog ‘seven legal trends of 2020′. This theme is17 March 2021
FAQ Legal operations
We speak of “legal operation” because the strategy organises business activities effectively.
Every company has a legal operation. Small companies often assign the legal operation to management or an internal or external employee. Organisations with a considerable company size usually have a legal department (staff) department.
International professionals, like us, arrange the legal operation at the service of effectively organising business activities. The ever-new legislation and a more complex society make a legal operation necessary for all organisations – regardless of company size.
The legal operation is a dynamic business function in effectively organising business activities (such as sales, personnel management and purchasing). In addition, the function relates to managing partners (customers, employees and suppliers), entering into obligations and acquiring rights, fulfilling obligations and exercising rights (contract management). See the MYOBI corporate knowledge base: What is the legal operation?
There are central management, registration and compliance tasks and decentralised operational tasks at the department or team level.
To effectively organise a legal operation, we use the MYOBI Trust Network with the smart contracting application, maintain knowledge bases, awareness and training programs and contract libraries. If desired, a company can contact our (legal) support team.
The Trust Network and smart contracting support the logistics of the legal operation. Are there alternatives?
On the Trust Network, a company manages data about its partners (customers, employees and suppliers) with an information ecosystem. Certainty about the reliability of the identity of partners and their representatives is essential for effective business. Data in the information ecosystem can also be considered a trade secret (within the Trade Secrets Protection Act (Wbb)). MYOBI arranges an electronic signature on the Trust Network, ensures secure processes, certifies parties’ contracts and other documents and deposits them. This service is necessary to enter into obligations and make agreements about rights to be acquired. Smart contracting uses the Trust Network and effectively allows the company to organise the legal operation. In addition, we manage (company-specific) contract portfolios and libraries.
The strength of organising the legal operation using smart contracting on the Trust Network is the coherence of resources aimed at effectively managing corporate activities. In addition, the targeted sharing of knowledge and experience in the knowledge bases, webinars, awareness and training programs and professional support provide the preconditions for successful implementation and expansion of the legal operation.
There are alternatives for certain parts. For example, a contract set composed by a lawyer or an electronic signature mechanism, such as ‘Docusign’, in which the tool is central.
No, we advise and still conduct investigations. A (potential) customer doesn’t need to use a Trust Network or smart contracting.
To effectively organise a legal operation with business processes, supporting IT and management by employees, we have created the functional specifications for the Trust Network and smart contracting, managed the contract library, and handled knowledge and change management. If desired, companies can call our professionals for help.
The Contract Board manages the TTP policy of the Trust Network. We can briefly describe the TTP policy as the rules of the game or the system of agreements for the users of the Trust Network. Within the framework of the TTP policy, MYOBI manages the trust services. For example, we can think of the mechanism of authenticating the identities of companies and authorised representatives, electronic signatures, secure business processes, and the authentication and deposit of documents.
The Contract Board bases itself on the TTP policy when building and managing contract portfolios.
Seeing contract portfolios separately from the TTP policy, i.e., separating them from the rules of the game of the Trust Network, requires additions of the functionalities that the Trust Network does not provide.
So, in principle, yes, we can see the portfolios separately, but the effectiveness of the legal operation decreases sharply. So operationally and pragmatically, no, we find it difficult to separate the portfolios from the TTP policy.
Do you have any questions, or would you like to make an appointment?
Do you have questions about organising, implementing or expanding your (legal) operation? Our service owner, Mr Ans Duthler or her colleagues, is happy to discuss your specific case.
Ans DuthlerHead of Legal Operations
Ans is Head of Legal Operations at Duthler Associates.view profile